When planning a wedding, most couples focus on the big-ticket items—choosing the venue, finalizing the guest list, and finding the perfect dress. But behind the scenes, there are countless moving parts that can quickly overwhelm you if you don’t have professional support. That’s where a wedding coordinator comes in.
As a day-of wedding coordinator I’m not just there to keep things on schedule; I handle the little details you may not even realize need attention. Here are four things I will manage that you probably haven’t thought of:
1. Managing Vendor Arrivals and Setup
You’ve spent months securing your dream team of vendors, but who’s making sure they all arrive on time and know where to go? I do (see what I did there?) 😉
• I will confirm arrival times, guide vendors to the right locations, and ensure their setups match your plan.
• Why It Matters: You won’t have to answer frantic phone calls from a lost photographer or a confused florist. Instead, I take care of everything so you can relax and get ready.
2. Coordinating Unexpected Schedule Changes
No matter how carefully you plan your timeline, delays can happen. I’m there to adapt and keep the day on track.
• I will adjust timelines if hair and makeup run late, shuffle event flow if the weather changes, and work with vendors to stay flexible.
• Why It Matters: It creates a seamless experience for you and your guests, with none of the stress of figuring it out on the spot.
3. Handling Guest Questions and Requests
Guests always have questions, whether it’s about seating arrangements, the schedule, or even where to find the restroom. Instead of turning to you for answers, they’ll come to me.
• I act as the go-to point of contact for guests, solving problems like dietary needs, seating adjustments, or last-minute questions.
• Why It Matters: You won’t spend your cocktail hour giving directions or fixing minor issues—you’ll be too busy enjoying your celebration.
4. Troubleshooting Behind the Scenes
Even the best-planned weddings can have hiccups, from a broken boutonniere to missing place cards. I am your behind-the-scenes troubleshooter.
• I can fix wardrobe malfunctions, grab forgotten items, and ensure everything runs smoothly without you knowing there was ever an issue.
• Why It Matters: You get a flawless day without worrying about anything going wrong.
Still wondering why hiring a coordinator is worth it?
Your wedding day is one of the most important days of your life, and it’s meant to be enjoyed—not micromanaged. A wedding coordinator gives you the peace of mind to experience every moment while they handle the details.
At Simply Grand Events, I specialize in day-of coordination for weddings with fewer than 100 guests. My job is to make sure everything runs smoothly so you can have fun and enjoy your day.
Contact me today to learn more about how we can make your wedding day simply grand!
Comments